🏢 Architect’s Office Mega Kit | 49 Documents, 6 Excel Workbooks, 8 Client Decks and an 86 Page Practice Handbook

Run a small architecture or interior design practice without rebuilding the paperwork for every project. The Architect’s Office Mega Kit gives a studio of 1 to 15 people the documents, workbooks and decks it needs to set up, price, win, run and grow: from the fee proposal and the letter of appointment to RFIs, change orders, invoices, handover, hiring, studio standards and marketing.

Everything is written for real practice, with US and UK/EU terms side by side (RIBA stages and the US phases). The Small Practice Handbook explains how to price a project from the cost of an hour, what belongs in an appointment, how to run each stage and how to keep cash flowing, and points to the exact template you need in each chapter.

📦 What’s inside

The Small Practice Handbook (86 pages, A4 and US Letter): 12 chapters, 29 diagrams and 21 printable checklists on setting up the practice, pricing and fees, winning work, contracts and appointments, running projects stage by stage, construction administration, invoicing and cash flow, studio operations and standards, hiring, marketing and growth.

49 editable documents, each as Word and PDF in A4 and US Letter:

• 26 client and contract documents: fee proposal, client brief questionnaire, owner and architect agreement skeleton, phase checklists, RFI, additional services request, value engineering proposal, meeting minutes, site visit report, transmittal, change order, punch list, certificate of substantial completion, closeout checklist, letter of appointment, scope of services matrix, fee invoice, fee reminder letters, client welcome pack, kickoff agenda, design change request, architect’s instruction, client decision log, handover pack and building manual, post occupancy review and a lessons learned report.
• 12 studio operations documents: CAD and BIM drawing standards, file naming and folder guide, drawing issue QA checklist, onboarding checklist, job descriptions, interview scorecard, performance review, studio handbook and policies, site visit risk assessment, CPD log, weekly studio meeting agenda and project setup checklist.
• 11 marketing and growth documents: marketing plan, positioning worksheet, case study template, website copy kit, email templates, social media playbook, award submission kit, press release and media kit, capability statement and RFQ response, referral and testimonial system, discovery call script and lead qualification form.

6 Excel workbooks, 58 sheets: Architecture Practice Finance Dashboard (projects, time log, invoices, expenses, overhead budget, utilization, cash flow), Rate and Fee Calculator, Studio Operations Workbook (team, project register, resource planner, timesheets, leave, CPD, licences), Practice Growth Workbook (leads CRM, proposals, clients, content calendar, marketing budget, referrals), Project Management and CA Workbook (schedule, drawing register, submittal log, change orders, punch list, actions) and Architect’s Calculators (stairs, ramps, area, door and window schedules, zoning, parking, occupant load, daylight ratio, unit converter, cost estimate).

8 client presentation decks (PowerPoint): practice credentials, fee proposal, project kickoff, concept design, stage review and sign off, construction progress update, closeout and handover, and an A4 practice brochure.

Studio identity set: letterhead and report template (A4 and US Letter), DL compliment slip, business cards in 85 x 55 mm and 3.5 x 2 in, and 3 HTML email signatures.

Project folder template: 99 folders from 00 Admin to 99 Superseded, with Received and Issued subfolders for every consultant, matching the file naming guide, with a README in each top level folder.

🧩 Formats and compatibility

• DOCX: Microsoft Word, Apple Pages, Google Docs. Every document also comes as a ready PDF.
• XLSX: Microsoft Excel, Google Sheets, Apple Numbers. Standard functions only, no macros.
• PPTX decks and business cards: Microsoft PowerPoint, Apple Keynote, Google Slides.
• HTML email signatures for Gmail, Outlook and Apple Mail.
• Fonts: the Word, Excel and PowerPoint files use Arial, so they look the same on Windows and Mac.

🎯 Who it is for

Architects and interior designers starting their own practice, small studios of 1 to 15 people that want consistent paperwork and numbers, and project architects who run contracts and site administration.

💡 Good to know

• The agreement, appointment and contract documents are practical starting points, not legal advice. Have them checked against the law and standard forms (AIA, RIBA or local) where you practise. The workbooks are not accounting or tax advice.
• The Excel formulas were checked by script and the decks by preview. The files have not been opened in every version of Office, Google or Apple apps; if anything displays oddly in yours, tell us and we will fix it.
• Most workbooks come with fictional sample rows so the dashboards and totals work on day one; clear the input cells to start fresh.
• Delivered as a download link (Google Drive), 1 file, about 26 MB. 241 files in total.
• Also part of the Ultimate Bundle: all 10 illustrarch mega packs in one purchase for $69.